Executive Chief of Staff & Executive Administrator

<p>Executive Chief of Staff &amp; Executive Administrator</p>

<p>Work Directly With the CEO — CXAI (Nasdaq: CXAI)</p>

<p>San Francisco Bay Area | Hybrid | High-Impact Executive Role</p>

<p>&nbsp;</p>

<p>CEO Time, Priorities &amp; Executive Operations</p>

<p>- Manage and optimize the CEO’s calendar, travel, workflow, and daily operating cadence</p>

<p>- Act as the CEO’s gatekeeper, prioritizing meetings, requests, and communications</p>

<p>- Prepare detailed briefing docs, agendas, and executive summaries</p>

<p>- Ensure that every CEO engagement is informed, productive, and followed through</p>

<p>- Maintain a proactive view of the CEO’s commitments and strategic goals</p>

<p>&nbsp;</p>

<p>Strategic Partner &amp; Advisor</p>

<p>- Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition</p>

<p>- Anticipate issues, risks, and opportunities ahead of time</p>

<p>- Participate in selected internal and external meetings, capturing insights and driving actions</p>

<p>- Help the CEO frame decisions and maintain focus on what matters most</p>

<p>- Provide judgment, discretion, and a trusted sounding board</p>

<p><br></p>

<p>Cross-Functional Alignment &amp; Execution</p>

<p>- Drive alignment across product, AI/engineering, sales, finance, and operations</p>

<p>- Track key initiatives, commitments, and action items across the executive team</p>

<p>- Ensure teams are accountable and operating with clarity and urgency</p>

<p>- Lead or support special cross-company projects that require CEO visibility</p>

<p>- Strengthen internal communication flow between the CEO’s office and the organization</p>

<p>&nbsp;</p>

<p>Board, Investor &amp; Customer Engagement Support</p>

<p>- Support prep for board meetings, strategic sessions, and executive offsites</p>

<p>- Assist with briefings for investor meetings, earnings cycles, and financial milestones</p>

<p>- Coordinate materials, messaging, decks, and follow-up</p>

<p>- Partner with IR, finance, and legal to ensure accuracy and alignment in communication</p>

<p>- Prepare talking points and summaries that reflect the CEO’s voice and priorities</p>

<p>&nbsp;</p>

<p>Communications &amp; Executive Presence</p>

<p>- Draft high-quality CEO communications: internal memos, updates, emails, summaries</p>

<p>- Prepare content for presentations, keynotes, and industry conversations</p>

<p>- Maintain a high standard of clarity, tone, professionalism, and impact</p>

<p>- Protect the CEO’s time and brand through disciplined communication and filtering</p>

<p>&nbsp;</p>

<p>AI &amp; Innovation Support (Non-Technical)</p>

<p>- Track high-level milestones across agentic AI, spatial intelligence, and product strategy</p>

<p>- Coordinate with product and engineering leadership on AI-related updates and deliverables</p>

<p>- Maintain alignment between the CEO’s innovation agenda and operational execution</p>

<p><br></p>

<p><em>What You Bring</em></p>

<p>&nbsp;Essential Experience:</p>

<ul>

<li>5–10+ years supporting senior executives (CEO, founder, chairman, or C-suite)</li>

<li>Proven ability to operate in fast-moving tech or public-company environments</li>

<li>Exceptional writing, communication, and executive briefing skills</li>

<li>High judgment, integrity, and ability to handle sensitive information</li>

<li>Superior organization, prioritization, and follow-through</li>

<li>Strong meeting preparation and executive presence</li>

</ul>

<p>&nbsp;</p>

<p>Preferred Experience:</p>

<ul>

<li>Experience in AI, SaaS, enterprise software, or emerging technology</li>

<li>Prior Chief of Staff, Executive Operations, or Senior EA hybrid background</li>

<li>Familiarity with board and investor relations workflows</li>

<li>Ability to synthesize complex information quickly</li>

</ul>

<p>&nbsp;</p>

<p>You Are:</p>

<ul>

<li>Calm under pressure and always two steps ahead</li>

<li>Highly reliable, discreet, and trusted with confidential matters</li>

<li>A natural systems-builder who brings structure to fast-paced environments</li>

<li>Sharp, thoughtful, and able to partner directly with a high-performance CEO</li>

<li>A communicator who can move between detail and high-level narrative easily</li>

</ul>

<p>&nbsp;</p>

<p>You’ll operate in an environment where:</p>

<ul>

<li>AI innovation moves fast</li>

<li>Strategy and execution intersect daily</li>

<li>Leadership conversations matter</li>

<li>Every day brings new opportunities to create leverage</li>

</ul>

<p><br></p>

<p>Location:</p>

<ul>

<li>San Francisco Bay Area (San Ramon)</li>

<li>Hybrid: in-office for CEO-facing days; flexibility for remote work</li>

</ul>

<p>&nbsp;</p>

<p>Why This Role Matters</p>

<p>This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces.</p>

<p>You will be a force multiplier for the CEO — helping him expand impact, velocity, and clarity across CXAI.</p>

<p>&nbsp;</p>

<p>Apply on our careers page CXAI.AI or CXAI LinkedIn</p>

<p><br></p>