HR Operations Specialist

<p>At Lightspeed Systems,&nbsp;we're&nbsp;on a mission to help schools create safer, more effective digital learning environments. Trusted by thousands of schools worldwide, our solutions help education leaders manage technology, protect students, and improve learning outcomes.&nbsp;&nbsp;</p>

<p>We need an HR Operations Specialist who loves building clean, reliable systems and processes that scale with us.&nbsp;&nbsp;</p>

<p>This is a builder's role.&nbsp;You'll&nbsp;take full ownership of our HR systems, records, and workflows: standardizing them, strengthening them, and continuously improving how they run.&nbsp;You'll&nbsp;make sure the data, the paperwork, the process, and the system of record are&nbsp;accurate, current, and built to scale.&nbsp;&nbsp;</p>

<p>You'll&nbsp;be part systems owner, part process architect, part detail-obsessed operator, and 100% focused on giving Lightspeed an HR foundation that&nbsp;holds&nbsp;up.&nbsp;</p>

<p><strong>NOTE:</strong>&nbsp;This position is hybrid and requires several days&nbsp;on site&nbsp;each week at our Austin, TX&nbsp;headquarters.&nbsp;&nbsp;</p>

<p>Visa sponsorship is not available for this position.&nbsp;</p>

<p><strong>WHAT YOU'LL DO</strong>&nbsp;</p>

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<li><strong>Own HR systems and data integrity.</strong>&nbsp;Administer our HRIS and ATS end-to-end, and make sure our&nbsp;systems of record&nbsp;stay&nbsp;accurate, consistent, and fully trustworthy.&nbsp;</li>

</ul>

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<li><strong>Administer the employee lifecycle.</strong>&nbsp;Process new hire paperwork, coordinate onboarding&nbsp;logistics&nbsp;(accounts, equipment requests, orientation scheduling), manage offboarding checklists and documentation, and&nbsp;maintain&nbsp;personnel files.&nbsp;</li>

</ul>

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<li><strong>Own compliance recordkeeping.</strong>&nbsp;Manage I-9/E-Verify processes,&nbsp;required&nbsp;labor law postings, policy acknowledgment tracking, personnel file audits, and support EEO/ACA reporting.&nbsp;</li>

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<li><strong>Administer benefits and leave&nbsp;logistics.</strong>&nbsp;Process enrollments and life-event changes, reconcile vendor invoices, and track leave documentation (FMLA, state leave, accommodations paperwork).&nbsp;</li>

</ul>

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<li><strong>Build and document HR processes.</strong>&nbsp;Create clear, documented SOPs and repeatable workflows for onboarding, offboarding, leave, systems maintenance, and anywhere else a strong process makes the whole team faster.&nbsp;</li>

</ul>

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<li><strong>Support recruiting operations.</strong>&nbsp;Post jobs, coordinate interview scheduling, generate offer letters, manage background checks, and keep the ATS pipeline clean and current.&nbsp;</li>

</ul>

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<li><strong>Produce HR reporting.</strong>&nbsp;Build and&nbsp;maintain&nbsp;recurring reports and dashboards (headcount, turnover, compliance status) for leadership.&nbsp;</li>

</ul>

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<li><strong>Use AI&nbsp;like&nbsp;it's&nbsp;part of your toolkit.</strong>&nbsp;Use AI tools to draft communications, summarize data, build templates, and&nbsp;generally make&nbsp;the admin work faster and sharper.&nbsp;We're not asking you to be an engineer; we're asking you to be curious and current.&nbsp;</li>

</ul>

<p><strong>WHAT YOU BRING</strong>&nbsp;</p>

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<li>3–5 years of experience in an HR administrative, HR operations, HRIS, or generalist role with heavy systems and process ownership, not just checklist execution.&nbsp;</li>

</ul>

<ul>

<li>A demonstrated&nbsp;track record&nbsp;of building and strengthening HR systems and processes independently.&nbsp;</li>

</ul>

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