Executive Admin Support Specialist

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing

Results that Matter

. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity.  We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense.  Come join the fastest growing Division at Systems Planning and Analysis, Inc.

The Strategic Technology Analysis Group, part of SPA’s Space and Intelligence Division, offers sophisticated capabilities (people, process & tools) to resolve unique problems in space, cyber, and special operations in support to military services, Secretary of Defense offices (OSD) and theater warfighters.  Our portfolio includes the Assistant Secretary of Air Force for Space Acquisition & Integration (SAF/SQ), Joint Warfare Analysis Center (JWAC), Space Security and Defense Program (SSDP), National Space Defense Center (NSDC), Space Warfighting Analysis Center (SWAC), Strategic Capabilities Office (SCO), US Space Command (USSPACECOM) and US Space Force (USSF).  Come be a part of a high-speed low-drag organization providing unique and tailored solutions for our National Defense!

SPA has a near-term need for an

Executive Admin Support Specialist.

Responsibilities

The Executive Admin Support position will provide high-level administrative and executive support to NASIC/A9 senior leadership, enabling effective management of executive priorities, schedules, engagements, and daily operations. This position will proactively manage complex calendars, coordinate senior-level meetings and cross-enterprise engagements,

prepare

and synthesize briefing materials, and apply sound judgment to prioritize competing demands on leadership time. The Executive Admin will serve as a trusted front-office partner,

maintaining

situational awareness of organizational priorities and ensuring leadership is prepared for meetings, decisions, and engagements across NASIC, DoD, and Intelligence Community stakeholders.

Qualifications

Required Qualifications

U.S. citizenship and

TS/SCI security clearance at time of application

10+ years of experience providing executive administrative support, senior leadership support, front-office support, or comparable administrative services in a professional environment

Experience supporting senior DoD, Intelligence Community, NASIC, military, or Federal civilian leadership

Demonstrated experience managing complex executive calendars, meeting schedules, competing priorities, and organizational battle rhythms

Experience coordinating meetings, conferences, senior-leader engagements, and other executive activities involving multiple stakeholders

Experience preparing, reviewing, coordinating, and organizing briefing materials, correspondence, meeting packages, agendas, and executive-level documentation

Ability to

anticipate

scheduling conflicts, prioritize competing requirements, track actions, and independently resolve routine administrative issues

Proficiency

with Microsoft Office, Outlook, Teams, SharePoint, or comparable enterprise productivity and collaboration tools

Strong written and verbal communication, organizational, time-management, and interpersonal skills

Demonstrated ability to exercise professional judgment, discretion, and confidentiality when supporting senior leadership and handling sensitive information

Ability to report to designated work location in Dayton, up to full time, based on the needs of the customer

Desired Qualifications

Experience supporting director-, commander-, executive-, or equivalent senior-leadership front offices

Familiarity with DoD correspondence, staffing, records management, task-management, and administrative processes

Experience coordinating distinguished visitors, executive engagements, conferences, VTCs, or senior-level meetings

Experience with Defense Travel System (DTS) or comparable Government travel-management processes

Familiarity with Government task-management, records-management, or workflow systems

Experience

maintaining

action-item trackers, executive decision logs, milestone/status trackers, or organizational battle rhythms

Ability to synthesize information from multiple sources into concise, decision-ready executive materials

Previous

experience working in a TS/SCI or classified environment