Program Analyst II

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS): The Program Analyst II provides senior-level analytical, advisory, and coordination support for the implementation of major, highly complex, and mission-critical facility management efforts throughout the world on behalf of the Bureau of Overseas Buildings Operations, Office of Field Management Support (OBO/FMS). Operating under the general direction of the Facility Manager (FM) Program's Senior Program Analyst and other government officials, the Program Analyst II independently performs complex analysis, prepares recommendations, and coordinates across the OBO/FMS organization and with key OBO offices (e.g., budget, policy, human resources, travel). This position requires significant analytical judgment, cross-organizational coordination, and long-range planning support; however, all final decisions regarding policy, funding approval, personnel actions, and program direction remain the sole responsibility of designated U.S. Government officials. The Program Analyst II may also provide technical guidance and quality review of work products produced by Program Analyst I contractor staff. ESSENTIAL DUTIES a) Serves as a senior analytical resource to OBO/FMS's management team, independently preparing data-driven analyses, briefing materials, and draft recommendations for the Office Director and Division Chiefs' consideration in establishing financial, management, and administrative goals and objectives. b) Independently monitor and evaluate OBO/FMS support services to assess timeliness and functional alignment with OBO's mandated guidance and procedures; prepares findings and improvement recommendations for government review; coordinates with other OBO offices to compile information supporting government management decisions. c) Develops and delivers training materials on OBO/FMS administrative and financial policies and procedures to multiple entities; serves as the senior technical point of contact for overseas posts on the application of OBO/FMS funds guidance, escalating policy interpretation questions to the responsible government official; researches and proposes resource solutions to assist posts, subject to government approval. d) Independently conducts complex research studies to identify organizational inefficiencies and improvement opportunities, applying advanced knowledge of management and organizational principles, administrative procedures, and financial management rules and regulations. Prepares comprehensive findings and recommended courses of action for government decision-making. e) Analyzes existing facilities management policies and drafts recommended revisions for government review and promulgation decision. Prepare expert-level analytical papers on the administrative and management implications of new program proposals. Drafts proposed updates to 15 FAM reflecting evolving mission requirements, for government review, editing, and final approval. f) Develops draft internal OBO/FMS initiatives (e.g., New Embassy Transition, Mechanical Controls Program) for government consideration, and reviews existing initiatives to identify efficiency and effectiveness improvements consistent with OBO/FMS and Departmental directives, presenting analysis and options to government decision-makers. g) Analyzes post inquiries regarding the correct use of facility management funds (e.g., 7901.3 Routine Maintenance and Repair versus 7901.C Maintenance Cost Sharing) and drafts recommended guidance for government review and issuance. Develop proposed changes to FAC funding matrices and draft guidance on aligning FAC services with OBO goals, for government approval. h) Ensures documents produced by the program are well-written, properly formatted, timely, complete, and coordinated with affected organizations. Prepares meeting minutes, presentations, and reporting documents; compiles and files project documentation; drafts and reviews planning documents for government approval. May review and provide quality feedback on materials prepared by junior (Level I) contractor analysts. i) Independently assesses the progress of funding implementation, identifies issues affecting obligation timelines, and prepares recommended solutions for senior FMS managers' consideration to minimize carryover and resolve implementation difficulties. j) Coordinates the preparation of administrative office support products (e.g., decision memoranda, official information requests) to ensure efficient support of the organization's worldwide commitments, escalating resource or policy conflicts to the responsible government official. k) Develops draft yearly and long-range resource needs analyses aligned with management priorities; monitors expenditures and prepares projections regarding expenditure patterns; compiles financial expenditure, obligation, and fiscal year close-out reports for government review and certification. l) Develops and formulates draft financial and management control recommendations for all Divisions, for government consideration; tracks funds allotted to posts or programs and compiles findings on obligation, liquidation, and contract close-out status; prepares quarterly and yearly financial updates for government review, accuracy verification, and submission. m) Independently assesses project objectives, prepares practical implementation-plan recommendations for government approval, and monitors the execution of approved recommendations, reporting status and identifying implementation risks to the responsible government official. n) Provides senior-level position management analysis and coordination support for OBO's Expanded Professional Associates Program (EPAP) program under the general direction of the FM Program's Senior Program Analyst, independently tracking the program lifecycle from vacancy announcement through candidate selection and identifying process risks for government resolution. Serves as the program's senior administrative point of contact, resolving routine and moderately complex inquiries independently and escalating policy interpretation or decision-making to the responsible government official. Duties include but are not limited to: leading coordination logistics with the Global Community Liaison Office (GCLO) across the EPAP Fall and Spring cycles, and preparing options for government resolution of scheduling or process conflicts; managing the OBO-EPAP mailbox, independently resolving routine and moderately complex inquiries and preparing complex or policy-related inquiries with recommended responses for government review; drafting ALDAC memoranda and compiling comprehensive clearance packages for government decision; leading meeting logistics and facilitation with the Overseas Regional Support Centers (ORSCs), documenting action items and preparing recommended resolutions for government decision; independently analyzing and summarizing application packages against published qualification standards, with documented recommendations for government review; advising post human resources personnel and regional bureau EPAP coordinators on programmatic requirements, and preparing recommended resolutions of non-routine issues for government determination; and drafting candidate notification communications for government review and release. (Final hiring and eligibility decisions remain the responsibility of a U.S. Government official.) o) Local Facility Manager (LFM) Program Support Provides senior-level analysis for OBO's LFM program under the general direction of the FM Program's Senior Program Analyst, independently performing staffing, recruitment, and hiring-process analysis for LFM positions worldwide, consistent with Departmental policy governing Locally Employed (LE) staff. Prepares comprehensive, data-driven recommendations for government consideration; does not make final staffing determinations. Duties include but are not limited to: leading the annual worldwide position review, independently analyzing post profiles, the FM Staffing Matrix, and the current Capital Plan, and preparing well-substantiated recommendations for government decision on LFM position placement; managing the OBO-LFM mailbox, independently resolving routine inquiries and escalating substantive matters with recommended options to the appropriate government official; supporting HR/OE by conducting research and preparing analytical reference materials on LE staff hiring policy, and flagging non-routine or precedent-setting cases with recommended approaches for government determination; leading coordination logistics with the ORSCs, post human resources offices, and USDH Facility Managers to prepare comprehensive recruitment and clearance documentation packages for government review and action; and advising post points of contact and the FM Program funding team, compiling detailed funding request materials and training schedules for government approval. p) Serves as a senior technical resource to the USDH FM Program Assignments team, independently supporting mid- and senior-level Facility Managers through assignment cycles administered by HR/CDA, and monitoring adherence to CDA policies and procedures. Duties include but are not limited to: managing the assignments mailbox, independently resolving routine and moderately complex inquiries and escalating substantive or policy-related matters with recommended options to the responsible government official; drafting memoranda and compiling comprehensive clearance package materials for government review and determination; independently maintaining and refining assignment applications (FM Bidder Preference Form and Post Shortlist Form) and the supporting SharePoint site, and preparing detailed process improvement recommendations for government consideration; tracking and analyzing bid and application data in TalentMAP/FSBid and CLC, identifying discrepancies and preparing recommended resolutions for government review; maintaining and analyzing assignment trackers to support government decision-making; and coordinating scheduling logistics with HR/CDA, OBO/FO, and FAC leadership to support timely, well-managed assignment cycles. q) Independently maintains, updates, and analyzes the Facility Manager and ORSC photo charts and the FMS Directory in SharePoint on a quarterly basis, cross-checking position, assignment, and staffing data (TDY, EPAP, and LFM) for accuracy and preparing detailed discrepancy reports with recommended corrections for government review. r) Independently collects, analyzes, and validates FM Staffing Matrix data, applying analytical judgment to identify inconsistencies affecting matrix scores used in classification memoranda and position management efforts across the USDH FM, EPAP, and LFM Programs. Prepares detailed anomaly reports and recommended corrective actions for government resolution. s) Serves as the designated backup for the office newsletter, travel arrangements, and maintenance of FM Program trackers, ensuring continuity of these functions during staff absences, and may provide guidance to Level I contractor staff performing these functions. t) Independently manages the FMS Trip Report queue in rOBO, analyzing completion trends and compliance patterns to prepare comprehensive weekly status updates for the FMS Director, and issuing targeted reminders to travelers to support timely trip report completion. u) Leads the onboarding logistics process for Facility Managers assigned domestically, independently coordinating equipment, information technology, and office supply support for arriving Facility Managers and those temporarily transiting SA-6, and preparing recommended resolutions of logistical issues for government decision where policy or resource-allocation authority is required REQUIRED QUALIFICATIONS AND EXPERIENCE: Education: Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Management, Finance, or a related field is required. Experience: A minimum of five (5) years of progressively responsible professional experience in program analysis, administrative management, financial management, or facility management support, including at least two (2) years of experience supporting federal government programs or operations. Demonstrated experience in the following areas is required: • Program and position management analysis • Financial/budgetary analysis and reporting • Policy analysis and technical writing • Cross-organizational coordination in a complex, multi-stakeholder environment • Experience supporting State Department, OBO, or comparable overseas-facing federal programs is highly desirable Security Clearance: Must possess and maintain an active SECRET security clearance at time of hire and throughout the period of performance. Afognak Native Corporation and Afognak’s direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, “Protected Status”). The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law. Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.