Office Administrator

<p><em>Compensation: $30-35/hour (30 hours per week, non-exempt).&nbsp;</em></p>

<p><em>On-site presence is required given the nature of the role; on-site 4-5 days/week at our new Boston office.</em></p>

<p><strong>About the Opportunity:</strong></p>

<p>The Office Administrator will help keep IANS’s new Boston headquarters at 125 High Street running smoothly each day. This role owns the operational details of the office — including supplies, conference rooms, vendor coordination, meeting and event support, and candidate/visitor experience — while partnering closely with the EA/Office Manager and People team to create a welcoming, organized, and high-functioning workplace.</p>

<p><strong>What You'll Do:</strong></p>

<ul>

<li>Office operations: Own the day-to-day upkeep of the office (supplies, kitchen, conference rooms) and serve as first point of contact for building management and facilities issues in our new space</li>

<li>Support candidate interview days by preparing rooms, greeting candidates, coordinating visitor logistics, and partnering with the recruiting team on scheduling-related needs.</li>

<li>Meeting &amp; event support: Coordinate conference room scheduling, set up for internal meetings, all-hands, and team events, and manage catering orders</li>

<li>Vendor coordination: Liaise with office vendors (cleaning, maintenance, food/beverage, supplies) and manage related invoices/purchase orders</li>

<li>Administrative support: Assist with light admin tasks — onboarding logistics for new hires (desk setup, welcome packets), expense processing, and general office requests</li>

<li>Culture &amp; experience: Help plan and execute employee experience initiatives (birthdays, holidays, team celebrations) that reinforce a strong in-office culture</li>

<li>Proactively identify and resolve office needs before they become issues, using sound judgment and a service-oriented mindset.</li>

</ul>

<p><strong>What You Bring:</strong></p>

<ul>

<li>High school diploma required; Associate's or Bachelor's degree preferred</li>

<li>2–4 years of experience in an office coordination, administrative, hospitality, workplace experience, or facilities-support role, ideally in a professional services or corporate environment.</li>

<li>Interpersonal Skills: Warm, professional demeanor; strong verbal and written communication; discretion when handling sensitive or confidential information; collaborative and comfortable working across multiple stakeholders (recruiting, EA/Office Manager, broader team)</li>

<li>Proficiency with Microsoft Office/M365 (Outlook, Word, Excel), including calendar management</li>

<li>Strong organizational skills and attention to detail</li>

<li>Comfortable managing multiple priorities and competing schedules in a fast-paced environment</li>

<li>Basic familiarity with scheduling or office management tools</li>

</ul>

<p><strong>Why Join Us?</strong></p>

<p><strong>Impact</strong>: Play a visible role in creating a welcoming, well-run Boston office and a strong candidate and employee experience.</p>

<p><strong>Culture</strong>: Join a collaborative, high-growth company as IANS expands into its next chapter as an AI-native organization.</p>

<p><strong>Benefits</strong>: Competitive compensation, comprehensive benefits, and professional development opportunities in our new Financial District workspace.</p>